Submit Policy Assignment

This Equinox Procedure is for Agents. Find a complete list here.

This procedure explains how agents can request a policy assignment. A policy assignment transfers an NFIP policy from the current policyholder to a new policyholder due to a change in ownership.

Procedural Steps

1. Complete the Form

Prepare the Policy Assignment Form

A specific form is not required to complete a Policy Assignment.

However, the document shown here (click to open) has been created to assist agents with the process. Complete the following fields:

Policy Number
Property Address
Insured names and signatures (sellers)
New insured names and signatures (buyers)

Add other details as applicable, such as the Mortgagee Clause or Primary Residence verification.

Print or save the form, then upload it to the Policy Documents.

The form must be signed by seller on or before the closing date. The buyer has up to 30 days to submit to the insurer. [1]

2. Access Policy Record

An image showing the "Policy Changes" menu along the right side of the page. — Use the "Policy Changes" menu along the right side of the page.

Open the Policy Record to start

To quickly navigate to the Policyholder section:

Find the Policy Actions block on the right
Choose Policy Changes
From the next menu, click the Policyholder or Co-insured option

Otherwise, scroll down to the Policyholder section manually.

3. Add, Edit, Delete

The Policy Assignment may require co-insureds or additional insureds to be added or deleted. The policyholder must be edited.

Edit Policyholder

Use the Edit button (pencil icon) in the upper right of the Policyholder section.

This will open the Insured fields for editing.
Each insured (policyholder, co-insured, or additional insured) will have their own section for editing.

An image showing the options in the Policyholder section. — Make the appropriate entries to the policyholder details as needed.

Update Contact Details

Changes to email address, phone number, and mailing address.

If the mailing address is used to verify Primary Residence, then it cannot be changed until a document has been submitted in its place.

Update Insured Name
The policyholder’s name has been updated due to legal reasons (e.g., marriage, divorce).

Required Documentation: a signed request from the insured or legal document showing change to insured name

Correct Insured Name
The insurable interest does not change, but the policyholder’s name is incorrect.

Required Documentation: The agent must state that the name was incorrect on the application and there is no change to insurable interest

Once all details are entered, click the "Save" button (move to Step 3 below).

Add Insured

A large clock tower and other buildings line a great river. — After selecting the Add Insured button, choose either a co-insured or an additional insured.

When adding a new insured (co-insured or additional insured), click the "Add Insured" button in the upper right of the Policyholder section.

Select "Individual", "Business", or "Legal Trust"
Enter the contact details in the fields below.
All starred fields are required.

Once all details are entered, click the "Save" button (move to Step 3 below).

Delete Insured

Use the Delete button (trash can icon) in the upper right of the Co-insured or Additional Insured section.

The policyholder can be edited but not deleted.

Required Documentation: A signed request from the insured being removed or written evidence, like a deed, showing the insured no longer has insurable interest in the property.

If chosen by accident, this can be undone by clicking the Abort button in the upper right.

4. Choose Effective Date

Choose "None" for the Waiting Period and select the appropriate Policy Change Effective Date.

Scroll to the top of the page to enter the effective date.

Enter the appropriate date.
Backdating to the inception date is allowed for corrections.
Choose "None" for the Waiting Period.

The Policy Change cannot be completed without choosing an effective date.

5. Review and Submit

Review the changes for accuracy and completeness before finalizing.

Once the effective date is entered, click the Issue button.

The "Abort" button will exit without saving any details.

Click the Issue button to finish the policy change.

The system will process the change immediately.

A Declarations page with the updated information will be available in the Documents section of the Policy Record.
If a Renewal Notice exists and the policy has not expired, then a new Renewal Notice will be sent.

This page contains details about NFIP Policy Changes.
Find more NFIP information in the How To Endorse section of the Flood Insurance Manual.